Due to the confidential nature of the documents and assets used at any organization, you need a system which tracks movement of files within Inter or Intra Department and Multiple location and to track location and users of an asset at any given time.
File and Asset Management (FAMS) System provides an easy and convenient way to monitor files including their movement and to link assets to procurement files and this track asset from requisition to end of life.
The solution uses RFID Technology to uniquely identify, track and search files and assets.
Why RFID
Radio Frequency Identification (RFID) Technology provides many unique advantages that have been used in implementing this solution.
- Automates Data Collection and vastly reduces human effort and error
- Supports tag reading with no line-of-sight with Long read range
- Read multiple RFID tags simultaneously, offering increases in efficiency
- Unique id that is factory programmed and cannot be changed and thus making every tag in the world unique
Why RFID
File Tracking
- Accurate and Efficient process
- Can manage large number of files
- Automatic Check In- Out, Tracking and Tracing
- Location wise inventory
- Locate specific file easily, fast and accurately
Asset Tracking
- Accurate and Efficient process
- Can manage multiple number of Assets
- Easy Asset creation and categorization
- Location wise inventory
- Locate specific Asset fast and accurately
- SAVES TIME - Early discovery of misplaced file and less searching for lost files.
- PROMOTES EFFICIENCY - RFID solutions helps manage expensive file room space and increase high-value activity.
- DEPLOYS EASILY - Stand alone or integrated in existing system.
- REAL-TIME VISIBILITY - With shelf level tracking, each file can be accurately located and indentified at click of a button.
- SECURES SENSETIVE RECORDS - Unique helps reduce the risk of compromising confedential information.
- TRACKS IRRIPLACABLE FILES - Files are accounted for and data can be monitored from multiple locations.
- HELPS ENSURE COMPLIANCE - RFID solutions simplify the Check-In and Check-Out process to help safegaurd information.
- INTEGRATION WITH USER DATABASE - This enables to automatically associate Checked-Out files with Users and thus enables traceability.